Privacy Notice
This privacy policy explains how we collect, store and process your personal data. Personal data is any information that can be used to identify a living individual, either directly or indirectly. It can refer to obvious things like your name and address, but also details regarding your health and wellbeing.
By using our services and by providing your details to us then you acknowledge that your personal data may be used according the practices set out in this policy.
Our Privacy Promise
Here at Cathedral Archer Project Limited, we understand how important it is to be transparent with you about how we use your personal data. We are committed to maintaining the safety and security of all personal data from the point of collection to its deletion from our charity.
We have to collect some personal data from you as an employer. This means that we may also need to share this information with third parties who provide professional services. We will make sure that all third parties we are engaged with treat your personal data with as much respect as we do.
Who are we?
The Cathedral Archer Project Limited, or ‘CAP’, support homeless adults in Sheffield, providing a warm and welcoming place for them to receive the help that they need. We believe that life should be rewarding and enjoyable – homelessness is neither of these.
Find us at:
The Cathedral Archer Project
Sheffield Cathedral
Church Street
Sheffield
S1 1HA
Email address: cap.reception@archerproject.org.uk
Phone number: 0114 263 6970
Registered charity number: 1064818
ICO registration number: Z7093080
We have appointed a responsible person within the charity for monitoring our data protection practices. If you have any concerns or questions about this privacy policy or about how we use your personal data, you can contact them here:
Name: Andy Parfrement
Email address: DPenquiry@archerproject.org.uk
Phone number: 0114 2636972
How do we collect your personal data?
This section explains how and when we collect your personal data.
Data you give to us:
If you apply for a role
Become an employed member of staff
Data from 3rd parties where relevant:
References from previous employers
What personal data do we collect from you?
We have to collect some information from you so that we can offer and provide you with a contract of employment. We do our best to make sure that we do not collect excessive information from you and limit it to only what is necessary as an employer.
Due to the nature of the organisation and its environment, it requires us to collect special category information to ensure you are eligible to work with vulnerable adults. This includes details obtained via DBS checks.
We understand that this information is extremely sensitive by its very nature and we take every precaution to keep it safe.
We collect:
Name;
Date of Birth;
Address;
Email address;
Phone number;
Next of Kin;
Bank details
We also need to collect information about criminal convictions and offences
This information is collected with your consent to the processing of those personal data for one or more specified purposes, and you can withdraw your consent at any time by letting us know at DPEnquiry@archerproject.org.uk. CAP retains this information for 2 years from the last day of your employment. If you withdraw your consent by written confirmation, we will shred all papers we have gathered regarding your personal information without undue delay unless we have a legal obligation to keep your personal data
How do we look after your data?
We use a variety of technical and organisational measures to ensure the protection of your personal data. Information is stored both electronically and on paper and is only accessible by authorised CAP Staff and third party professional services, i.e. accountants, legal advisors. We protect electronic information via the use of passwords and paper based copies are stored in a locked cabinet in the staff office. When information is exchanged electronically with third parties, for example Accountants, we ensure it is password protected and the password is shared separately
Sharing your information
CAP will not share your personal information with any third parties who are not outlined in this Privacy Policy.
Your rights
You have the following rights with regards to your personal data:
The right to be informed – this privacy notice explains to you how your personal data is processed by us.
The right to access – you can request that we provide you with all of the personal data that we hold about you. We will provide this to you free of charge within one month of your request.
The right to rectification – we like to make sure that the information we have about you is correct. Contact us to let us know if we have any incorrect information about you here: DPenquiry@archerproject.org.uk
The right to erasure – you have the right to have your data ‘erased’ in the following situations:
where the personal data is no longer necessary in relation to the purpose for which it was originally collected or processed;
when you withdraw consent;
when you object to the processing and there is no overriding legitimate interest for continuing the processing;
when the personal data was unlawfully processed;
when the personal data has to be erased in order to comply with a legal obligation.
The right to restrict processing – You have the right to restrict processing in certain situations such as:
where you contest the accuracy of your personal data, we will restrict the processing until you have verified the accuracy of your personal data;
where you have objected to processing and we are considering whether our legitimate grounds override your legitimate grounds;
when processing is unlawful and you oppose erasure and request restriction instead;
where we no longer need the personal data but you require the data to establish, exercise or defend a legal claim
The right to object - You have the right to object to the processing of your personal data in the following circumstances:
Where the processing is based on legitimate interests; and
Processing for purposes of scientific/historical research and statistics.
You also have the right not to be subject to a decision that is based solely on automated processing.
CAP does not conduct any automated decision making, including profiling, on anybody that we interact with.
Consent
I have read/been informed of this privacy notice and give consent for my information to be stored as outlined in this policy
Print Name ________________________________________________
Signed ________________________________________________
Date ____________________
Not happy?
If you feel that we have not processed your data according to the law, then you have the right to make a complaint with the Information Commissioner’s Office here or you can call them on 0303 123 1113.
